Work Log Module

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- 1. Module Purpose at a Glance
 

What the Work Log Does (in one view):
 

• ⏱ Tracks employee work hours

•  Manages daily and monthly attendance

•  Calculates payroll and overtime

• ✅ Implements an approval process

•  Measures productivity

•  Generates payroll-ready reports
   

Think of it as:
 

Attendance + Time Tracking + Productivity + Payroll Intelligence

- 2. Who Uses the Work Log
 

- Organization Owner / System Administrator
 

• Viewing all employee attendance

• Approving / Rejecting time entries

• Setting payroll and work rules

• Exporting payroll reports

• Auditing attendance history
  
   

• - Team Member
   

• Adding daily attendance

• Viewing my work hours
   

• - HR / Payroll
   

• Checking total hours

• Verifying approved attendance

• Using exports for payroll processing
  
  
  
   

  - 3. Visual Calendar Logic
   

  Monthly Calendar View
   

  Each day visually communicates the status:

•  Green ← Today

•  Red ← Missing Attendance

•  Clicking any date opens:

• Attendance form

• Daily time breakdown

• Client time tracking

• Export options
  
  
   

  ⏱ 4. Attendance Flow (Visual Steps)
   

  ➕ Adding Attendance
   

• Selecting a date (calendar or table)
   

• Entering:

  • Check-in time

  • Check-out time

  • Notes

  • Sick day (optional)

  • Attaching a file

• Saving ← Status becomes Pending
  
   

  ✏ Editing Attendance
   

• Updating time

• Replacing files
   

• ❌ Deleting Attendance
   

• For System Administrator only

• Record removed but logged
  
  
  
   

  ✅ 5. Approval Process (Clear and Audited)
   

  Status Flow
  
  
   

  Pending ← Approved ← (Final)
          ← Rejected ← (Open Audit)
  
  
   

  Who Can Approve?
   

• ✔ Organization Owner

• ✔ Member Manager

• Approval directly affects:

• Payroll calculation

• Overtime

• Productivity percentage

• Payroll export
  
  
   

   6. Payroll and Overtime Logic (Visual Model)
   

  Settings per User
   

• Expected monthly hours

• Expected daily hours

• Overtime rate

• Payroll type:

  • Monthly

  • Hourly

• Bonus amount
  
  
   

  Automatic Calculations
   

• ⏱ Total work hours

• ➕ Overtime

•  % of monthly target

•  Payroll amount
  
  
   

  -  7. Productivity Metrics (Live Indicators)
   

  Each employee row displays:
   

• ✅ Tasks Completed

•  Sales (invoices and quotes)

• - Calls

• - Work Days

• ⏱ Total Hours

• ➕ Overtime

•  % of Month

•  Payroll Preview
  
   

   8. Single Employee View
   

  Clicking an employee opens:
   

• Monthly calendar (attendance)

• Daily breakdown:

  • Check-in / Check-out times

  • Total hours

  • Overtime

  • Notes and files

  • Approval status

• Perfect for audits and checks.
  
  
   

  -  9. Client Time Tracking (Advanced)
   

  For each day:
   

• Tracks time spent per client

• Groups by category
   

• Used for:
   

• Client billing

• Service justification

• Productivity analysis
  
  
   

  -  10. Project-Based Time Tracking
   

  Employees can:
   

• Log time for each project

• Split time by work category
   

• Useful for:
   

• Cost analysis

• Project profitability

• Resource planning
  
  
   

  -  11. Export and Reporting (One Click)
   

  Export Options
   

•  All team members (monthly range)

•  Single employee (month)
   

• Exports include:
   

• Hours

• Overtime

• Payroll

• Productivity metrics

• Attendance notes
  
  
   

  ⚙️ 12. System Intelligence and Automation
   

• Automatic detection of empty days

• Time zone safe calculations (UTC ← user time zone)

• Change history tracking

• Sick day handling

• Non-working day logic

• Role-based access

 13. Connected Modules (Visual Map)
 

• Work Log
  │
  ├── Tasks ← Productivity
  ├── Documents ← Sales Count
  ├── Call Logs ← Call Activity
  ├── Projects ← Project Time
  ├── Clients ← Client Time
  ├── Users ← Payroll Settings
  ├── Calendar ← Attendance Interface
  ├── Files ← Proofs and Documents
  └── Reports ← Payroll Export
  
  
   

  - 14. What Makes the Work Log Powerful
   

  ✔ Combines attendance + performance + payroll logic
  ✔ Visual and calendar-based
  ✔ Approval-based and auditable
  ✔ Payroll-ready calculations
  ✔ Robust reporting and export
  ✔ Suitable for small teams to large organizations
  
  
   

  - Final Summary (Visual Statement)
   

  The Work Log is not just a time tracker.
  It's a complete employee work intelligence system.