- 1. Module Purpose at a Glance
What the Work Diary does (in one view):
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⏱ Tracks employee working time
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Manages daily & monthly attendance
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Calculates salary & extra hours
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✅ Applies approval workflow
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Measures productivity
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Generates payroll-ready reports
Think of it as:
Attendance + Time Tracking + Productivity + Payroll Intelligence
- 2. Who Uses the Work Diary
- Organization Owner / Admin
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View all employees’ attendance
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Approve / reject time entries
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Configure salary & work rules
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Export payroll reports
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Audit attendance history
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- Team Member
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Add daily attendance
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View own working hours
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- HR / Payroll
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Review total hours
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Verify approved attendance
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Use exports for salary processing
- 3. Visual Calendar Logic
Monthly Calendar View
Each day visually communicates status:
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Green → Today
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Red → Missing attendance
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Clicking any date opens:
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Attendance form
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Daily time breakdown
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Customer time tracking
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Export options
⏱ 4. Attendance Flow (Visual Steps)
➕ Add Attendance
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Select date (calendar or table)
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Enter:
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Check-in time
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Check-out time
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Notes
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Sick day (optional)
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File attachment
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Save → status becomes Pending
✏ Edit Attendance
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Update time
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Replace files
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❌ Delete Attendance
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Admin-only
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Record removed but logged
✅ 5. Approval Workflow (Clear & Controlled)
Status Flow
Pending → Approved → (Final)
→ Rejected → (Audit visible)
Who Can Approve?
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✔ Organization Owner
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✔ Member Admin
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Approval directly affects:
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Salary calculation
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Extra hours
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Productivity percentage
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Payroll exports
6. Salary & Extra Hours Logic (Visual Model)
Per User Configuration
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Monthly expected hours
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Daily expected hours
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Extra hour rate
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Salary type:
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Monthly
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Hourly
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Bonus amount
Automatic Calculations
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⏱ Total worked hours
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➕ Extra hours
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% of monthly target
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Salary amount
- 7. Productivity Metrics (Live Indicators)
Each employee row shows:
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✅ Done Missions
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Sales (invoices & proposals)
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- Calls
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- Days Worked
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⏱ Total Hours
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➕ Extra Hours
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% From Month
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Salary Preview
8. Individual Employee View
Clicking an employee opens:
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Monthly calendar (attendance)
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Daily breakdown:
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In / Out times
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Total hours
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Extra hours
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Notes & files
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Approval status
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Perfect for audits & reviews.
- 9. Customer Time Tracking (Advanced)
For each day:
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Track time spent per customer
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Group by category
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Used for:
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Client billing
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Service justification
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Productivity analysis
- 10. Project-Based Time Tracking
Employees can:
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Log time per project
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Split time by work category
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Useful for:
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Cost analysis
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Project profitability
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Resource planning
- 11. Export & Reporting (One-Click)
Export Options
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All team members (monthly range)
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Single employee (month)
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Exports include:
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Hours
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Extra hours
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Salary
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Productivity metrics
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Attendance notes
⚙️ 12. System Intelligence & Automation
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Automatic empty-day detection
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Timezone-safe calculations (UTC → user TZ)
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Change history tracking
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Sick day handling
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Non-working day logic
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Role-based access
13. Connected Modules (Visual Map)
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Work Diary
│
├── Missions → Productivity
├── Documents → Sales count
├── Call Logs → Call activity
├── Projects → Project time
├── Customers → Client time
├── Users → Salary settings
├── Calendar → Attendance UI
├── Files → Proof & documents
└── Reports → Payroll exports
- 14. What Makes Work Diary Powerful
✔ Combines attendance + performance + payroll logic
✔ Visual & calendar-driven
✔ Approval-based & auditable
✔ Salary-ready calculations
✔ Strong reporting & exports
✔ Scales from small teams to enterprises
- Final Summary (Visual Statement)
Work Diary is not just a time tracker.
It is a complete employee work intelligence system.
