- Deposit Report
 

Centralized Tracking of Bank Deposits
 

- What Is the Deposit Report?
 

The Deposit Report is the system’s final financial checkpoint — the place where digital payment records meet real-world bank deposits.
 

While other reports track transactions, documents, or customer balances, the Deposit Report answers one critical operational question:
 

“Has the money actually been deposited into the bank?”

It records and tracks cash, checks, and bank transfers after they are physically or manually deposited, ensuring that every payment eventually reaches the organization’s bank accounts.
 

- Why the Deposit Report Exists
 

In many businesses, payments are received first and deposited later.
 

For example:
 

• Cash is collected during the day and deposited at night

• Checks are gathered and deposited in batches

• Transfers arrive but must be reconciled manually
   

The Deposit Report exists to:
 

• Bridge the gap between payment receipt and bank confirmation

• Prevent lost or untracked deposits

• Assign accountability to team members

• Support accurate reconciliation and audits
   

- What a Deposit Record Represents
 

Each row in the Deposit Report represents one real-world deposit action.
 

A single deposit can include:
 

• Multiple cash payments

• Multiple checks

• Multiple bank transfers
   

All grouped into one deposit event, with:
 

• A responsible team member

• A specific date

• Clear totals

• Optional notes
   

This mirrors how deposits actually happen in real life.

- How Deposit Data Is Structured
 

Behind the scenes, deposits are stored in the deposit_bank table, which acts as a bank deposit ledger.
 

Each record captures:
 

• Counts (how many cash/check/transfer items)

• Amounts (total money per deposit type)

• Who deposited it

• When it was deposited

• Why / notes (optional explanation)
   

This makes deposits traceable, auditable, and human-readable.
 

- Ownership & Accountability
 

A key strength of the Deposit Report is clear responsibility.
 

Each deposit clearly shows:
 

• The organization owner

• The team member who created the deposit
   

Profile images (or initials fallback) make it instantly obvious who handled the money, which is essential for:
 

• Internal control

• Audit trails

• Accountability

• Trust in financial data
   

- Multiple Deposit Types in One View
 

The report tracks three deposit channels side by side:
 

- Cash
 

• Number of cash items

• Total cash amount
   

- Checks
 

• Number of checks

• Total check amount
   

- Transfers
 

• Number of bank transfers

• Total transfer amount
   

By separating count from amount, the system supports:
 

• Bank reconciliation

• Error detection

• Missing deposit identification
   

- Date & Time: When the Money Hit the Bank
 

The deposit date is not just informational — it is financially critical.
 

It determines:
 

• When money is considered “in the bank”

• Which accounting period it belongs to

• Cash flow accuracy

• Audit alignment
   

Dates are normalized and displayed clearly in d.m.Y format to avoid ambiguity.
 

- How Deposits Connect to Payments
 

The Deposit Report is tightly integrated with Payment Tracking.
 

When a payment is deposited:
 

• deposit_status = 1

• deposit_id is assigned

• A “Deposited” badge appears in Payment Tracking

• The deposit date becomes visible
   

This creates a clear lifecycle:
 

Payment Received → Deposit Created → Bank Reconciliation

No deposit = payment still pending bank confirmation.

 

- Final Perspective
 

The Deposit Report is not about customers or invoices —

it is about financial truth.

It answers the most important question in any business:
 

“Did the money actually arrive?”

And it answers it clearly, transparently, and accountably.