Rooms Report

- Rooms Report Page

Complete Operational & Analytical Control for Room Management

- What the Rooms Report Page Is

The Rooms Report Page is a centralized reporting and monitoring dashboard designed to provide complete visibility into room usage, occupancy, and customer bookings across an organization.

It is the place where room data becomes insight.

Rather than listing bookings in isolation, this page connects:

Time (days, months, today)
Rooms (available, occupied, empty)
Customers (who stayed, when, and where)
Actions (check-in, check-out, confirmation)

into one clear, structured reporting experience.

- Why the Rooms Report Page Is Important

Room-based operations depend on precision.

A single missed check-in, unconfirmed exit, or misunderstood availability can cause:

Overbooking
Lost revenue
Customer dissatisfaction
Operational confusion

The Rooms Report Page exists to prevent these issues by ensuring that:

✔ Every room’s status is visible
✔ Every booking is traceable
✔ Every day is accounted for
✔ Every decision is data-backed

It replaces guesswork with clarity and control.

- The Role of This Page in Daily Operations

This page is used by different roles, in different ways, all from the same interface:

Managers use it to understand occupancy and trends
Front desk / operations use it to confirm arrivals and departures
Finance teams use it to export accurate booking data
Administrators use it to audit room usage

It is both strategic and operational.

- Visual Design Philosophy

The Rooms Report Page is intentionally structured in layers:

Instant overview at the top – “What’s happening right now?”
Daily breakdown in the middle – “What happened on each day?”
Customer-level detail in a separate view – “Who exactly booked what?”

This layered design ensures:

Fast understanding
Minimal navigation
Zero data overload

- Two Views, One Purpose

The page contains two powerful and complementary views, accessible via tabs.

1️⃣ Rooms Report (Monthly Activity View)

Focuses on room usage over time, day by day.

2️⃣ Customer Room Report (Detailed Booking View)

Focuses on who booked which room, with full filtering and export.

Together, they cover both macro and micro perspectives.

SECTION 1

- Rooms Report – Monthly & Daily Occupancy View

- Month-Based Reporting

At the top of the page, users select a month and year.

Once selected:

The system recalculates all metrics
Every day in the month is analyzed
Occupancy, entrances, and exits are updated instantly

This allows:

Historical analysis
Comparison between months
Seasonal trend observation

- Occupancy Summary Cards – Instant Insight

A row of prominent visual cards summarizes the entire month and today’s activity.

- Metrics Explained

- Total

Represents the total possible room-days in the selected month.

This is calculated as:

Number of rooms × Number of days in the month

It defines the maximum capacity.

- Booked vs ⚪ Empty

A visual progress bar clearly shows:

How many room-days were booked
How many remained empty

This instantly answers:

“Are we fully utilized or underutilized?”

- Today Entrance

Shows how many customers are checking in today.

This helps:

Prepare rooms
Allocate staff
Avoid missed arrivals

- Today Leave

Shows how many customers are checking out today.

This supports:

Cleaning schedules
Availability planning
Same-day bookings

- Today Occupied

Shows rooms that are currently occupied and not checking out today.

This gives a real-time snapshot of active usage.

- Why These Metrics Matter

Together, these cards provide:

Immediate situational awareness
Confidence in operational decisions
Clear communication across teams

A manager can understand the entire room situation in under 10 seconds.

- Daily Room Activity Table

Below the summary is a calendar-style daily table.

What Each Row Represents

Each row corresponds to one calendar day in the selected month.

For each day, the table shows:

The number of rooms with activity (check-in or check-out)

Visual Enhancements

The current date is highlighted
A Grand Total row summarizes monthly activity
Clean spacing ensures readability

- Interactive Drill-Down

Clicking on any date expands a detailed view showing:

Customer name
Room name
Booking type
Check-in date
Check-out date
Entry confirmation
Exit confirmation

This turns the report from informational into actionable.

✅ Entry & Exit Confirmation – Operational Accuracy

Staff can confirm:

When a customer actually entered a room
When a customer actually left

This ensures:

Data reflects reality
Reports stay trustworthy
Disputes can be resolved easily

- Smart Filters for Focused Control

Simple filter buttons allow users to instantly focus on:

All data – Full monthly view
This month Entrance – Only check-ins
This month Leave – Only check-outs
Specific date – One-day focus
Clear filters – Reset view

These filters are designed for speed, not complexity.

SECTION 2

- Customer Room Report – Detailed Booking Intelligence

- Purpose of the Customer Room Report

While the Rooms Report answers “what happened”,

the Customer Room Report answers “who exactly was involved”.

This view is used for:

Audits
Customer support
Management reviews
Data exports

- Customizable Column Layout

Users can decide:

Which fields they want to see
The order of those fields

This personalization:

Saves time
Reduces clutter
Matches individual workflows

Each user’s preferences are saved automatically.

- Advanced Filtering for Precision

This report supports deep filtering across:

Room name
Booking type
Check-in and check-out date ranges
Customer name, phone, email
Tags and status
Assigned team members
Folders and categories

Multiple filters can be combined to isolate exactly the data needed.

- Export-Ready Reporting

With a single click, users can export:

The current filtered view
Only selected columns
Clean, structured Excel files

This supports:

Financial reporting
Compliance
External sharing
Historical archiving

⚙️ Designed for Real-World Use

The Customer Room Report includes:

Infinite scrolling for large datasets
Responsive layout for different screen sizes
Fast loading even with many records

It is built to handle both small and very large organizations.

- Security & Access Control

The Rooms Report Page respects:

Role-based permissions
Organization-level data isolation

Users only see:

Rooms
Customers
Bookings

that belong to their organization and role.

- Real-World Daily Workflow Example

Morning: Manager opens Rooms Report
Checks Today Entrance / Leave / Occupied
Reviews daily activity table
Confirms arrivals and departures
Switches to Customer Room Report if needed
Applies filters or exports data

All without leaving the page.

- Final Summary

The Rooms Report Page is not just a report — it is a live operational control center.

In simple terms:

It shows how rooms are used, when they are used, who used them, and what is happening right now.

By combining:

Visual summaries
Daily activity tracking
Customer-level detail
Confirmation controls
Filters and exports

…it enables organizations to manage room-based operations with confidence, accuracy, and clarity.